Data sharing in stepped-wedge cluster randomized trials: suboptimal data availability despite “data available upon request”

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BACKGROUND AND OBJECTIVES: Data sharing enhances transparency, facilitates reproducibility, and promotes innovation in health research. For statisticians, access to data from real trials is essential to develop, validate, and refine statistical methods. Within a collection of published stepped-wedge cluster randomized trials (SW-CRTs), we aimed to describe the prevalence and types of data sharing statements, the actual availability of data after emailing authors, and factors associated with data obtainment. METHODS: We identified SW-CRTs published between 2016 and 2022 from a previous systematic review and updated that search to include studies published through December 31, 2023. Data sharing statements, when provided, were classified as indicating data were publicly available, available upon request, or not available. Authors were emailed to request datasets. Associations between trial characteristics and data obtainment were explored using bivariable logistic regression, and the results reported as odds ratio (OR) with 95% confidence interval (CI). RESULTS: Of 217 SW-CRTs identified, 98 (45%) had no clear data sharing statements, 89 (41%) indicated data were available upon request, 16 (7%) indicated data were not available, and 14 (7%) indicated data were publicly available. Datasets were ultimately obtained for 76 (35%) SW-CRTs. Data obtainment did not differ between studies with no data sharing statement and those indicating data were available upon request (both 34%). The odds of data obtainment were significantly higher among trials conducted in low- and middle-income countries (odds ratio [OR] = 2.9, 95% CI 1.5-5.4). The odds of data obtainment increased with years since publication (OR = 1.13; 95% CI 0.99-1.29) and years since trial initiation (OR = 1.11; 95% CI 1.00-1.23), although confidence intervals overlapped with the null. There was no clear evidence of an association either with having positive primary trial results (OR = 0.62; 95% CI 0.35-1.10) or with journal impact factor, trial size, type of design, region of corresponding author, and funding source. CONCLUSION: Data sharing practices in SW-CRTs are suboptimal. The presence of a data sharing statement is not predictive of actual data availability. There is significant regional variation in whether data were obtained but few other characteristics explain variation in data obtainment. Clear guidance and dedicated resources to facilitate data sharing in research are required.

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